Nothing on the logistic side is "last minute" for the Superbowl. They know where it is going to be FOUR YEARS in advance. It doesn't matter which team stays where, you have the hotels and location planned out several seasons before that sites playoffs even started.
This is the entire reason they give a city so much time, so they CAN properly plan out everything and have it ready to go.
Which Hotel did they stay at that was bad, the sense I got from reading the quoted excerpt was that they went to a 2nd hotel, not the one they had been staying at all week for practice, in order to get away from distractions, and it was this second hotel they "couldn't sleep in".