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police reports are public record but respondents have 10 business days to RESPOND (not necessarily provide the requested material). the PD here did not have to provide this police report to the "public" but apparently the judge felt it was necessary to release the police report.
SOURCE: I was a public records officer for about 10 years.
"Public records officer" is a title pertaining to various municipal/county/state office functions and district/state courts. What you appear to be referencing is the process for someone responding to a criminal complaint against them; the question was about media access to police reports.
Different jurisdictions have different administrative protocols, but GENERALLY speaking, here's how it works: police departments have a daily call/dispatch log with chronological listings of officer activities both in the field and in-office (including if a citizen walks in to file a complaint, for instance). These are line-item summaries and most are pretty routine. The log is made available for in-office review by credentialed media. If a particular line item generates interest -- for instance, "gunshots reported at 55 State St. residence" -- the reporter can then ask to see the officer's full incident report detailing who/what/when/where. Police are obligated to provide incident reports at request UNLESS precluded by the court for any number of reasons, but this is rare.
So the info reported on Diggs likely was obtained through this process. The woman-chef walked in to file a complaint of assault which was logged as a line item. A media source found out about it then reviewed details from the incident report, which today hit the airwaves.
I think someone mentioned that a photo was taken of the incident report which is not allowed; at least, never in my 17 years of reporting experience. A media member can take notes from the report but not obtain a hard copy or photograph it.
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